Answer the following questions before proceeding to the tabs below. *
Event
Contacts
Location
Required 1
Required 2
Required 3
Activities
Admission
Assessment
Admission Ticketed
Alcohol
Bleachers or Booths
City Equipment or Services
Construction
Delivery
Food and Beverage
Fuel or Generator
Parade
Parking
Police
Security
Setup Breakdown
Signs
Speakers
Tents or Canopies
Traffic
Attachments
Important
Submit
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Other:
Event History
Medical Plan
Please provide a brief explanation and description of merchandise:
If "Yes," please identify type, quantity and explain use below:
Crowd Control
Date of Last Event
Medical staff on-site
Merchandise
Will this event be advertised or broadcasted? *
Marketing
Will this event require any crowd control equipment? (fencing, barricades or cones) *
Please describe the medical plan for this event. The plan should describe the number of medical personnel and their certification levels (MD, RN, Paramedic, EMT).
Please describe the type and quantity of medical resources that will be on scene at this event. On-site equipment/supplies (ambulance, CPR equipment, defibrillator, first aid kit, wheel chair) should be identified as well *
How many times has this event occurred?
Please describe how this event will be advertised or broadcasted
In the event of an emergency, what do you plan to do? *
Provide a first aid kit
Call 911
Will merchandise be sold and/or given away at this event? *
Has this event been held in the past? *
Where was this event last held?
Emergency
Do you grant permission to the City of Atlantic City to take photographs at your event for promotional purposes? *
Will there be multiple vendors selling merchandise at this event?
Provider
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If this event does not plan to provide portable restrooms, identify the suitable facility location or provide explanation *
Pickup Date
Rain Date 1st Choice
Stage(s) or Platform(s) Size (incl height)
Restrooms
Rain Date
Will this event have staging or platforms? *
Does this event have any sponsors? *
What is the cause and % of proceeds to be distributed to the charitable organization?
Is this event a fundraiser? *
Number of Tables
Number of ADA Portable Toilets
You are required to provide portable restrooms at this event unless you can identify a suitable facility in the immediate area of the event site which will be available and open to the attendees of the proposed event.
Provider
Rain Date 2nd Choice
Tables or Chairs
Provide the name(s) of the contributing sponsors.
Number of Portable Toilets
Will portable restrooms be provided? *
Rain or Shine Event? *
Security
Delivery Date
Will this event have table or chairs? *
Staging or Platforms
Please describe the security/safety plan for this event.
*
The plan should describe how you or your organization plans to address:
If applicable, this plan should also include a timeline of events for each day (including set-up and breakdown) to reflect the number of security personnel per shift and the duration of the shift.
If this event does not require a security plan, please write in the below space "NA," followed by an explanation as to why the plan is not needed.
Provider
Sponsors/Fundraisers
Please contact the Engineers Office (609) 347-5360 and Department of Licensing & Inspections-Construction (609) 347-5660 to review the use of staging and platforms at this event.
Number of Chairs
Provider
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Will this event require:
Temporary Lighting
Provider
Total Number of Volunteers
Will this event require temporary electricity? *
Describe affiliation
All persons who are granted a special event permit must provide their own supervision and cleanup. Failure to do so will result in denial of future permits.
Applicants must leave their permit area clean, otherwise, the applicant/organization will be billed for any/all cleanup fees and personnel hours incurred by the City of Atlantic City as deemed by the Department of Public Works Director
Do you plan on utilizing volunteers? *
Will there be any prominent individuals (community leaders, political officials or dignitaries) associated with or attending this event? *
Provider
Dumpsters? *
Temporary Electricity
VIP
Volunteers
Provider
How will volunteers be utilized at this event?
Waste
Number of Lights
Will this event require temporary water? *
Will this event require temporary lighting? *
The applicant and/or organization will be responsible for removing event waste from the area immediately following the conclusion of the event.
Please describe how your event intends to clean and remove waste during and after the event below *
Explain the usage
Quantity
Trash cans? *
Is this a political event? *
Explain the usage
Temporary Water
Provide name(s) and/or brief description
Provider
Recycling cans? *
Add Athletic Event
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Activities
Parade, Procession, or March
Petting Zoo
Is this an athletic event? *
Music or Disc Jockey
Film or TV Production
Athletic Events
Other
Block Party
Bonfire
Mechanical Ride or Amusement
Exhibit or Miscellaneous
Concert or Performance
Athletic or Recreation
Festival or Celebration
Pyrotechnics or Fireworks
Wedding
Church or Religious
Inflatable Pool
Community or Cultural
Water Activity
Circus
Dance or Musical
Farmer or Outdoor Market
Carnival
Inflatable Ride or Amusement
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Admission
Free *
Participation Fee *
Parking Fee *
Open to Public *
Amount ($)
Admission Fee *
Suggested Donation *
Private Event *
Yes
No
Not Applicable
Yes
No
Not Applicable
Yes
No
Not Applicable
Yes
No
Not Applicable
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If "Yes" to any of the questions above, please provide a brief description:
Do you anticipate any medical treatment associated with this event? *
Do you anticipate any criminal activity associated with this event? *
Has there ever been law Enforcement involved with this event in any capacity? *
Has there ever been any medical treatment of attendees associated with this event? *
Do you anticipate need for Law Enforcement involvement with this event? *
Do you anticipate any threats to this event? *
Assessment
Does any information exist that a person(s) may wish to disrupt this event? *
Has there ever been any criminal activity associated with this event? *
Has there ever been any threats to this event? *
Yes
No
Yes
No
Number of Tickets Sold
Has this event pre-sold any registrations or tickets? *
Please describe how registrations or tickets will be sold or dispersed for this event in the below allotted space.
The description should include any websites this event plans to utilize *
Ticketed Event
Last Event Date
Will there be on-site ticket sales? *
How many registrations or tickets do you anticipate to be sold or dispersed for this event? *
Reoccurring events held in the City of Atlantic City previously
What is the maximum number of registrations or tickets that will be sold for this event? *
Prior to issuance of an approved special event application, costs incurred are the sole expense and risk of the event applicant/organization.
Therefore, you are encouraged not to make any arrangements for the event until receiving approval from the city.
Add Service Date
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Applicant
Other
Who is the alcohol provider/seller? *
Beer
Will attendees be allowed to bring alcohol to this event? *
Will more than 50% of sales be derived from alcohol? *
Will alcohol be dispensed by professional bartenders or servers who have taken a formal
alcohol awareness training course? *
Will alcohol be included in the ticket or admission price for this event? *
Bottle Service
Wine
Beer and Wine
Will alcohol consumption be held in a controlled area separated from the entire event? *
You must contact the Atlantic City Police Department-Special Investigations Section-ABC Division at (609) 347-5432.
Having alcohol at this event may require an additional application, review and approval with the New Jersey Division of Alcoholic Beverage Control.
What type of alcoholic beverages will be served at this event? *
Will alcohol be given away? *
Alcohol Information
Please describe this events plan to ensure the safe sale and/or distribution of alcoholic beverages in the allotted space below.
*
The plan should include how this event will
Will persons under the legal age to consume alcohol be in attendance at this event? *
If Other
Will alcohol be sold at this event? *
Beer, Wine and Distilled Spirits (Hard Liquor)
Please provide the Dates/Times the event will start and end the sale, disbursement and/or service of alcohol.
Your event may be required to end the sale, disbursement and/or service of alcohol (1) hour before the event is scheduled to conclude.
Yes
No
Will this event involve assembling, building, erecting or constructing any temporary structures on the boardwalk? *
Construction
Provider(s) *
If Yes, please provide a brief description below
Please contact the Engineers Office (609) 347-5360 and the Department of Licensing & Inspections-Construction (609) 347-5660
Yes
No
Any event involving a parade, march, or procession must contact the Atlantic City Police Department-Traffic Division (609) 347-5744 and the Engineers Office (609) 347-5360 to review gross vehicle weight and requested route. The requested route should be detailed on the "Site" portion of the application.
An "Application for Street and/or Sidewalk Closing Permit " may be required. Please contact the Engineers Office.
All vehicles participating in the parade will be required to fill out an "Application for Boardwalk Vehicle" permit. Please contact the Engineers
Office (609) 347-5360 for further assistance.
Participants involved in a parade, march, or procession are not permitted to throw, toss or drop objects from any float or vehicle.
The applicant, organization and participants are required to provide at least one crew member who is responsible for cleaning up
any waste produced by any animals or livestock that are part of the parade, march or procession.
End Date and Time *
Number of Vehicles *
Staging Location *
Parade, March, or Procession Units
End Date and Time *
Ending Point *
Will any floats or parade units be utilizing generators or fuel? *
Other *
Disbanding Location *
Starting Point *
TOTAL UNITS
Number of Marching Bands *
Parade, March, or Procession
Start Date and Time *
Number of Walking Units *
Start Date and Time *
Number of Floats *
Type:
Interval of space (feet) to be maintained between parade units *
Yes
No
Yes
No
Describe the role of the Police Officers at this event
Pickup/dropoff location
Atlantic City Police Officers/Police vehicles may be contracted for an added fee for this event.
Please contact the Atlantic City Police Department-Special Employment Office (609) 347-5474. A "Police Detail Request Form" will be required.
Do you intend on hiring Atlantic City Police Officers for this event? *
Purpose of the escort
Will this event request a Police escort? *
Number of vehicles to be escorted
Dates/times of escort
Police
Police Escort
Add Tent
Number of tents or canopies *
Tent Details
Tents or Canopies
Provider *
Add Traffic Interference
Yes
No
Will this event require vehicle access on/across the boardwalk? *
Traffic
Site Plan *
Attachments
The below items must be labeled on the site plan. If any of the items are not applicable to this event, please check off "NA." (Not Applicable)
*
Additional drawings (close-up) of certain locations within the site plan may be required.
Yes
Yes
I have read and agree to the terms outlined in the Terms and Conditions Section *
1. All pre-event determined fees and costs shall be paid at least 45 days prior to the event. Any costs determined after the event need to be settled immediately upon receipt of the invoice.
2. Proof of insurance shall be provided 30 calendar days prior to the event. Applicants shall at their own cost and expense furnish a policy or policies for property damage and bodily injury in the amount specified by the City's Risk Manager. Also, the City must be named as an additional insured. It is the applicant's responsibility to provide the required certificate of insurance when it is required from a third party vendor.
3. At the request of the City, applicant shall have developed a comprehensive security plan and emergency medical services plan and shall submit said plans to the City for review and approval.
4. Premises shall be left in as good a condition as received with reasonable wear and tear expected. All trash shall be disposed of properly. Applicant accepts responsibility for any damages which might occur during the period of use. City property shall not be removed from the premises. The City reserves the right to invoice the applicant post-event for return of Premises to as good a condition as received with reasonable wear and tear expected.
5. Applicant must promptly reimburse the City for any damages of any kind to City property, outside of reasonable wear and tear, which may result from the use by the applicant of the City's premises under the permission granted herein.
6. The City reserves the right to invoice the Applicant post event for City services, materials, and equipment or any other costs incurred by the City.
7. Applicant shall comply with all laws, rules and regulations of the federal, state and local governments governing operations and conduct on City property. Applicant will also comply with all requirements of this application and any issued permits.
8. The noise level shall not exceed the maximum applicable permitted levels or time restrictions as permitted by Local and State law. For reference, see Atlantic City Code Section 186-6 (Maximum permissible sound levels.)
9. The Permittee, its agents, employees, officers and assignees assume all liability for any injury to persons or damage to public or private property caused, directly or indirectly, by the permitted event. Furthermore, the Permittee, its agents, employees, officers and assignees agree to defend, indemnify, and hold harmless the City of Atlantic City, its agents, representatives, employees and officers against any and all claims, damages, losses, and expenses (including by not limited to attorney fees, court costs, and cost of appellate proceedings), related to , arising out of, or alleged to have resulted from the acts, errors, mistakes, or omissions of the Permittee, its agents, employees, contractors, subcontractors, customers, invitees, guests or other persons doing business with the applicant, in connection with the Special Event described in the application and or permit.
10. Applicant agrees that the information in this application is true and correct to the best of their knowledge. Applicant certifies that they have read, understand and agree to abide by the rules and regulations governing the proposed Special Event. Any misrepresentation or deviation from the final permit conditions may result in immediate revocation of the permit, halting of the event, and probationary use of City property in the future.
11. Cancellation of a permit or permit application must be submitted in writing. Permit fees and application fees are non refundable if the event is cancelled due to any circumstance. Applicant is liable for City incurred expenses for events which are cancelled. Failure to use the dates approved on the permit shall be considered grounds for cancellation of your Event. Please contact the Mayors Office of Special Events to reschedule your Event.
12. Applicant agrees to inform the Mayors Office of Special Events of any changes to this application at least ten (10) business days prior to the date of the Special Event.
13. Applicant agrees and understands that an approved special event application does not preclude the City from conducting City business related to its properties or assets in its best interest. This may include the repair, renovation or redevelopment of the location listed in the application. In this event the City will work with the applicant to choose a suitable replacement site or venue.
Terms and Conditions
All applicants will be required to submit insurance in an amount commensurate with the size of the event and risks specific to the event activities and the completed application. The minimum requirement for insurance is operations liability and completed operations coverage in a minimum amount of one (1) million dollars per occurrence and two (2) million dollars in the aggregate.
The city reserves the right to increase the amount of coverage and expand coverage requirements based on the specific events planned. Risk Management will advise the applicant of final insurance requirements upon a review of a completed Special Event Application.
If you are purchasing insurance specific to this event, the city recommends you consult with the city Risk Management office prior to purchasing insurance. The City of Atlantic City is not responsible for purchasing your insurance and reserves the right to cancel this event should proof of insurance not be submitted.
All subcontractor and vendors participating in your event will be required to submit evidence of their insurance.
All certificates of insurance will name the City of Atlantic City, its elected or appointed officials, officers and agents.
Certificate holder will be listed as the City of Atlantic City, 1301 Bacharach Boulevard, Room 503.
All certificates of insurance will include a waiver of subrogation.
All applicant, subcontractors and vendors will provide evidence of workers compensation coverage for all employees, including proprietors, partners and executive officers, etc.
Applicants agree to provide workers compensation coverage to any employee of subcontractors or vendor in the event said contractor or vendor coverage is found to be void during the event.
Signature of the applicant in the Special Event Application constitutes a legally binding contract between the applicant and such contractual obligations which also extends to all sub contractors/vendors brought into the event, whether hired or volunteered by the applicant.
Security companies are required to submit evidence of insurance separate from the applicants insurance. Insurance submitted by security companies must include evidence of coverage for assault and battery.
All medical providers must submit evidence of insurance separate from the applicant’s insurance. Insurance submitted by medical providers must include evidence of coverage for malpractice and/or professional liability coverage.
The City of Atlantic City assumes no responsibility for property left overnight at any city location (private or public). The owner(s) of any property left overnight assume all liability and risk.
Providers/assemblers are required to submit separate insurance apart from the applicant’s insurance specific to collapses of stages, bleachers and tents.
If this event requires a waiver for participants, a sample copy of the waiver must be submitted with this application. Evidence of participant legal liability coverage may be required.
Alcoholic beverages being sold, distributed, consumed at this event will require proof of liquor liability insurance Insurance
I have read and agree to the terms outlined in the Insurance Section *
Submit
Based on your application details, you may need to submit additional supplemental applications.
After your Special Event Application is submitted, we will let you know via email which supplemental applications must be completed in order to complete your application.
Note: Application Fees are non-refundable
Guidelines
Based on your application details, additional departments may need to review your application.
After your application is submitted, we will let you know via email which departments must be contacted in order to complete your application.
Event Type
Description
Resident
Non-Resident
Application Due:
Type A
200 attendees or less
$25.00
$50.00
45 days prior to the event
Type B
201 to 1,000 attendees
$50.00
$75.00
60 days prior to the event
Type C
1,001 to 5,000 attendees
$75.00
$100.00
3 months or 90 days prior to the event
Type D
5,001 to 7,500 attendees
$100.00
$125.00
4 months or 120 days prior to the event
Type E
7,501 or more attendees
$125.00
$150.00
6 months or 180 days prior to the event
Departmental Review
Required Applications
Applicant Signature *
Please be sure to complete all sections of this application. Incomplete applications will result in delays in the review process and could result in a denied Special Event Application.
All proposed activities and events are subject to the approval of the City of Atlantic City. The city and applicable reviewing offices will not consider your event for approval if the application is incomplete. You will be notified if the application is approved.
Prior to the issuance of an approved Special Event Application, costs incurred are the sole expense and risk of the event organizer/promoter.
Do not assume that all aspects of the event will be approved. You may be asked to amend your plan(s) or event(s) based on, but not limited to; the availability of services, scheduling of other events and/ or the need to maintain order and safety in and around the event.
Therefore, you are encouraged not to make any arrangements for your event until approval from the city has been received.
Please ensure you complete any necessary secondary permit requirements needed at this time. The completed Special Event Application and fees should be returned no less than 45 days prior to the event. Please refer to the "Special Event Breakdown" on page (4) for larger events.
Once your application is received, it will be reviewed by the Office of Special Events. If there are any questions or there is a need for more information, you will be contacted with further instructions. Once the Mayors Office of Special Events reviews the application and it appears the application is complete, it will be sent to representatives of the Special Events Citywide Team.
This Citywide Team is comprised of Police, Fire, Office of Emergency Management (OEM), Mercantile, Engineers Office, Construction, Public Works, Alcohol Beverage Control (ABC), Health Department, Beach Patrol, Risk Management, Solicitor's Office and the Office of Special Events.
If the Office of Special Events or representatives of the Special Events Citywide Team believe a meeting is required, you will be notified for the date and time to meet. You may be required to present a summary of the event at the meeting and also have professional service providers (i.e.. Security Company, Medical Provider, Producers) present at the meeting as well, if applicable to your event.
Additional permits may be required depending on the details of your event. These secondary permits will require additional fees.
Completion of this application does not guarantee the approval of this event.
Fee Schedule