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  • Some records can be produced promptly. Other records may require time to search in which case you will be notified when the records are ready for pickup or inspection.
  • By making this request for records, you agree to pay all copying and search fees, if applicable, in the amounts and under such conditions as posted in our office and on file with the county clerk. These charges are set at a level to compensate the municipality for the actual costs incurred in honoring your request.
  • You may be required to pay in advance if estimated costs exceed $75 or if you have outstanding fees from prior requests. Any amount paid in excess of actual costs will be refunded. 51 O.S. § 24A.5(4)
  • You may be asked to clarify your request if the request does not describe the records with reasonable specificity. To have reasonable specificity, a request shall: “a) specify a general time frame within which the requested records would have been created or transmitted, b) seek identifiable records, rather than general information without any qualifiers or other specifications, and c) include search terms that are sufficiently specific to assist the public body in identifying the requested records.” 51 O.S. § 24A.5(7)
  • The municipality may ask you to clarify your request. If the municipality has engaged with you to seek the information needed to fulfill the request and to identify the records sought by you, including providing you with general topics or a specific list of records related to the request, the request may be denied if it is still not reasonably specific. 51 O.S. § 24A.5(7),
  • The municipality has the ability to determine whether a request is for a commercial purpose. 51 O.S. § 24A.5 (4), 51 O.S. § 24A.40
  • The public body is permitted to email records but is not required to do so. (“While a public body is free to produce records in the requested format, it is under no obligation to do so.” Brooke v. Reed, 2025 OK 86, ¶ 16, 581 P.3d 86, 92) See also Wagner v. Office of Sheriff of Custer Cnty., 2021 OK CIV APP 20, ¶ 6, 492 P.3d 1240, 1242. and the AG opinions 1999 OK AG 55 and 2006 OK AG 35.
  • A person whose request to inspect or copy a public record is denied by a public body may file a request for review with the Public Access Counselor in the Attorney General’s office not later than 30 calendar days after the date of the denial. The Attorney General may issue advisory opinions if requested by the head of the public body or its attorney. 51 O.S. § 24A.40
OPRA
I prefer records to be provided
Certification

  The City follows the Oklahoma Open Records Act (51 O.S. § 24A.1 et seq.) and the City’s approved fee schedule:

Type Rate
'A' Size Pages (8.5'' x 11'') $5.00 per page
‘B’, ‘C’or ‘D’ Size Pages (11" x 17" , 17" x 22" or 22" x 34"') $7.00 per page
‘E’ Size (34" x 44") $10.00 per page
Electronic or Digital Records $50.00 per request
Search and Creation Fees $50.00 per hour for administrative time spent fulfilling the request

 

Last Name
Describe records requested with specific names, dates, departments, or subjects. (Attach page if needed.)
By signing below, I certify that the information provided in this request is true and accurate to the best of my knowledge. I understand that this request is subject to the Oklahoma Open Records Act, 51 O.S. ยง 24A.1 et seq., and that the City of Heavener may charge applicable fees for copies, search time, or record production as described in this form.

In lieu of submitting a request, if you are here to find open permits for a property, please refer to the {[CNAME]} public map. Click the image below to open the map and search for an address. Once you open the property profile, you can see public records associated with this property, including a full permit history.

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